COVID Safety
IHAF is committed to providing a safe, comfortable environment for all those joining us in Boston on November 9-10. Below, please find the protocol we've put in place to support your health and wellbeing while attending our event. We ask that you respect these practices in gathering as an in-person community.
Proof of Vaccine/Testing
To attend the IHAF Conference & Awards in person, we require all attendees to either:
- Be fully vaccinated and provide proof of vaccination. (People are considered fully vaccinated two weeks after their second shot in a two-dose series such as Pfizer or Moderna, or two weeks after a single-dose shot such as Johnson & Johnson’s Janssen vaccine.)
- Provide proof of a negative COVID test within 72 hours of the start of the event. Test results must be dated November 6, 2021 or later. (Onsite testing is not available.)
This information will be securely collected from all in-person registrants in advance of the event via a digital health management platform called CrowdPass. We recognize the importance of data security which is why we chose CrowdPass. In uploading your documentation, please note:
- CrowdPass partners with MedStack and Securicy to ensure the highest level of security for their clients and event attendees. Information collected from attendees will only be use for health screening and contract tracing specific to this event.
- MedStack is a HIPAA-compliant platform that delivers built-in privacy and security protocols that follow standard healthcare data practices. With MedStack, CrowdPass safely enables the health-screening process while storing medical data for contract tracing (28 days), at which point it is securely removed from their system.
- Using industry-leading pratices to generate information security policies for the CrowdPass web application, Securicy ensures QC of the system. They frequently audit the system to evalute security levels and maintain security compliance.
- IHAF will not have access to any of your personal data, vaccination information or test results. A member of the CrowdPass support team will manually review all attendee responses and documentation. IHAF will only have visibility to whether your submission was accepted or rejected by CrowdPass.
Masking Requirement
At present, the city of Boston requires indoor masking. If this mandate is still in effect at the time of our conference, all in-person attendees and staff will be required to wear a mask unless actively eating or drinking. Conference speakers may remove their face covering while they are presenting, as long as they maintain at least six feet of distance from other event attendees.
Hotel Safety & Staff
Our host hotel, the Long Wharf Marriott, has a variety of safety and cleaning protocols in place to enable your experience onsite—both as an event attendee and a hotel guest. You can read more about the property's specific practices here.
Onsite Details
As an in-person attendee, here's what you can expect:
- Disposable masks and personal hand sanitizer provided by IHAF
- Color-coded nametags indicating your comfort level re: personal space, shaking hands, etc.
- Sanitizing stations will be set throughout the event space, provided by Marriott
- Seating in meeting spaces with additional distance between individuals
- Dedicated restrooms for IHAF conference-goers only—not open to the public and/or other hotel guests
Refunds & Cancellations
Attendees may change their ticket type (virtual or in-person registrant) through October 22, 2021. Depending on the change, IHAF will processs either your refund or incremental fee. Refunds are not available after October 22, 2021. To change your ticket type or cancel registration, contact Hollis Gesen at hgesen@ihaforum.org. If you are unable to attend due to illness or exposure to COVID, please contact Hollis as soon as you are able.
To register for the 2021 IHAF Conference & Awards, click here.
